Question 1

How do I add a new wine to the list?

Accepted Answer

To add a new wine to your wine list, follow these steps from your control panel:

1. Add a new wine: Click the "Add wine" button. In the search bar, type the wine name and select the + icon when the correct result appears. Enter the price variables and save the changes. The wine will be automatically added to your list.

2. Request a wine not listed: If the wine you want to add isn't in the database, click "Request wine". In the search bar, type the wine name. If the system finds it in our database, you'll only need to complete the price variables.

💡 Tip: Winerim will show you reference prices used by restaurants in your same category, to help you set your rates.

3. Submit a manual request: If the wine doesn't appear in the search, fill in these fields: Wine name, Winery, Wine type, Vintage and Price variables. Then click "Submit request". Our team will add the wine to your list as soon as possible.

Question 2

How do I reorganize wines on my list?

Accepted Answer

Reorganizing wines to appear in your preferred order is very simple.

1. Go to the relevant category: From the management panel, select the wine category you want to reorganize: Sparkling, White, Red, Rosé or Fortified.

2. Enter sorting mode: Click the button in the top right of the wine list.

3. Drag and drop: A list will appear with all wines in that category. Click and drag any wine to your preferred position.

4. Auto-sort: If you prefer automatic sorting, use the "Sort by:" option with criteria like Name, Winery, Region, Country or Price.

5. Save changes: When wines are in the desired order, click "Save changes".

6. Cancel changes: To return to the previous menu without changes, click "Cancel".

Question 3

How do I use the editor filters?

Accepted Answer

To locate a wine within your list, you can use several filters:

• All — Shows all wines in the list, active or inactive. Default filter.
• Active — Shows only active wines, currently visible on the list.
• Inactive — Shows deactivated wines, not visible but still in your database.
• With price — Filters and shows only wines with an assigned price.
• Without price — Shows wines without a price yet.
• Out of stock — Shows wines currently out of stock.
• Sold out — Filters wines labelled as sold out.
• By the glass — Shows only wines available by the glass.
• Recently added — Displays the most recently added wines.

Question 4

How do I use the editor search?

Accepted Answer

Wine lists can be very long, so finding a specific reference can be tricky. In addition to filters, you can use the search bar:

1. Access the search: Click the search bar at the top of the list editor.

2. Type the wine name: Enter the full or partial name of the wine you're looking for.

3. View results: As you type, the system will automatically show matching results within your list. You can instantly access any wine without scrolling through the entire list.

Question 5

How do I manage wine list languages?

Accepted Answer

The wine list can be configured in multiple languages, a useful feature if you welcome international guests.

1. Main language and language management: There will always be a default main language, but you can add or modify other languages from the editor panel by clicking "Manage languages".

2. Add new languages: When you activate a language, all Winerim-managed elements will be automatically translated.

3. Restaurant custom texts: Custom restaurant texts must be translated manually. Within the editor, Winerim will flag pending translations with a red highlight saying "Missing translations".

4. Enter translations: Clicking the warning icon will open a panel where you can enter the corresponding translation.

Question 6

What is the Pairing / Advanced Pairing module?

Accepted Answer

The basic version of Winerim includes generic pairing between wines and standard food types. Additionally, Winerim offers an advanced pairing module (Pairing PRO), which links each wine to specific dishes on your restaurant's menu or tasting menus.

Activation: In the left sidebar of the control panel, you'll find the "Manage Pairing (PRO)" button. If the module isn't activated yet, you can request activation.

Enter dish types: Start with your menu dish types (starters, first courses, main courses, desserts). Click "Add dish type".

Add dishes: Enter the dish name, select its type, mark if it's active and select the wines it pairs with.

Tasting menu pairing: If your restaurant offers tasting menus, you can also configure specific pairing per menu from the "Menus" option.

Question 7

How do I print the wine list?

Accepted Answer

From the control panel you can print the updated wine list as a PDF.

1. Generate PDF: Click "Print PDF". Configure: destination email, list language, whether to include bottle images and the wine section.

2. Export as CSV: You can also export references as CSV by clicking "Export CSV". You'll get a file ideal for internal management or data analysis.

Question 8

What actions can I perform on each wine?

Accepted Answer

When hovering over a wine in the list, several action icons appear:

1. Edit wine — Pencil icon to modify the wine card.
2. Duplicate wine — To create a new reference based on an existing one (e.g. another vintage).
3. Delete wine — Bin icon to permanently remove a reference. ⚠️ This action cannot be undone.
4. Add to "Selection" — Includes the wine in the Selection list, a special category grouping your most representative wines.
5. Add to "Recommended" — Star icon to highlight the wine in the Recommended section.
6. Mark as "New" — The wine will appear highlighted as a new addition to the list.

Question 9

How does the recommended wines section work?

Accepted Answer

You can create a special selection of recommended wines to highlight references you want to suggest to guests.

1. Mark recommended wines: From the editor panel, click the star icon on the references you want to include.

2. Configure display: Go to "My account" → "Settings" → "Labels and sections" to enable or disable the Recommended display.

3. Customise the section name: You can assign any name you like (max 27 characters).

4. Translation: If your list is in multiple languages, remember to translate the section name in all active languages.

Question 10

How do new arrivals work?

Accepted Answer

When you add a new wine, you can tag it as "New" so guests can identify the latest additions.

1. Mark a wine as new: From the editor panel, activate the new arrivals button or icon.

2. Configure the section: Go to "My account" → "Settings" → "Labels and sections" to enable or disable the new arrivals display.

3. Customise the name: You can edit the name shown to guests.

Question 11

Can I change the bottle image?

Accepted Answer

No, it's not possible to change the bottle image. The reason is to ensure visual uniformity and aesthetic consistency across all references in the wine list. This preserves a homogeneous, high-quality, professional style that ensures a better experience for guests.

Question 12

How does the price comparison module work?

Accepted Answer

The price comparison module lets you see the average price at which other restaurants in your category are offering a particular wine. Winerim shows three key data points for each reference:

• Average price
• Minimum price
• Maximum price

At a glance you can see whether your list price is within the average. This information is invaluable for adjusting prices or for guidance when adding new references.

This data comes from an internal algorithm that considers criteria like average cover price and cellar size. Winerim categorises restaurants to always provide accurate comparisons.

Question 13

How do I manage critic ratings?

Accepted Answer

You can add or manage wine critic ratings directly from each reference's card.

Go to the editor panel, select the wine you want to modify and navigate to the last section: Ratings.

Click Edit to access the ratings list. From there you can manage existing ones, remove outdated ratings or add new scores from recognised critics like Parker, Peñín and others.

These ratings will appear on the wine card within your digital list, adding value to the presentation of each reference.

Question 14

What display modes are available?

Accepted Answer

Winerim offers three display modes for your wine list:

• Carousel — Shows bottles prominently, one at a time, with horizontal scrolling.
• Grid / List — Organises wines in a visual or list format for quick reading.
• Traditional list — Reproduces the classic printed list format with an elegant, structured design.

You can set the default display mode from the editor panel, in the Settings section of the top menu.

Question 15

How do I share the list with QR and link?

Accepted Answer

From the editor panel's top menu, go to the QR Codes section. You'll find several options:

• App download — Links to download the application on iOS and Android.
• Download QR — Your guests can download the app directly. Once installed, they just enter the access code.
• Public link and direct QR — A web link and its QR to access the list without an app. You can use this QR on physical supports like printed menus, tables, labels or displays.

With these options you can offer the list conveniently and flexibly, whether from the guest's device or via a restaurant tablet.

Question 16

How does stock control work?

Accepted Answer

From the control panel you can access the Stock tab for detailed tracking of available bottles.

You'll find the complete list of references with the ability to:

• Modify current stock for each wine.
• Set a minimum threshold so the reference disappears automatically when depleted.
• Manually subtract sales when they occur.

To edit any of these, click the pencil icon. You can enter the number of available bottles, set the alert threshold and locate the bottle within your cellar so any team member can find it quickly.

Question 17

How do I register an order?

Accepted Answer

From the Orders tab on the Stock page, you can track purchases fully.

You'll find: List of placed orders, Orders in progress, Register a new order and Distributor directory.

📦 Track orders in progress: Go to the Orders in progress tab for a detailed list.

🧾 Supplier directory: Before registering an order, set up your supplier directory. Click "Distributor directory", click "Add" and enter the supplier's details. Then select the references they supply.

🍷 Register a new order: Select the supplier, click "Add wine", mark the references to restock, enter the number of bottles and the purchase amount.

The order will be registered and automatically added to stock once received. The system tracks the total amount to analyse cellar profitability.

Question 18

How do I record sales by waiter?

Accepted Answer

From the staff screen you can add all professionals who work with wine at the restaurant. When they make a sale, they enter their code and the sale is recorded under that waiter.

From the sales history tab, you can see what was sold and who served that table.

Question 19

What exactly does AI do in Winerim?

Accepted Answer

Winerim's AI helps you automatically generate, complete and improve information on your wine list and dishes. It analyses data like wine type, winery, tasting notes and pairings, and proposes professional texts ready to publish.

Question 20

Where can I access the AI tools?

Accepted Answer

You can access them from several places:

• In Settings → AI Automations, you'll find all AI modules, from Wine attributes to AI Pairings and AI Automations.

• In the Pairing Pro section, AI handles automating pairings when importing your list.

• Within each wine or dish, you'll see the star ✨ icons in sections like General information, General characteristics, Tasting notes, Winery, Storytelling or Quick Sheet.

Question 21

How does automatic content generation work?

Accepted Answer

Simply click the star ✨ button next to any text block. The AI will automatically generate content adapted to your wine or dish, using available information (name, type, DO, grape, winery, etc.). You can edit, rewrite or regenerate the text as many times as you like until you're satisfied.

Question 22

What are automatic AI pairings?

Accepted Answer

When you import your list or add a new dish, the AI analyses the ingredients, culinary style and your wine characteristics to propose perfect wine-food combinations. This saves you time and improves list coherence, especially with many wines or a changing menu.

Question 23

What do "AI Automations" do?

Accepted Answer

AI Automations let you keep your list dynamic and up-to-date without doing everything manually.

You can activate automatic processes such as:

🔄 Recommended rotation — AI periodically changes highlighted wines based on your chosen strategy (e.g. show the most expensive or highest rated), maximum number of recommendations and rotation frequency in days.

🍷 Pairing rotation — Automates the renewal of wine-dish pairings, defining maximum pairings and update frequency.

🆕 New arrivals automation — When you add new wines, AI adds them to the New Arrivals section and removes them after the configured number of days.

Question 24

Can I edit AI-generated texts?

Accepted Answer

Yes, absolutely. Everything generated by AI can be edited, expanded or manually rewritten. Winerim gives you full control: AI helps you save time, but you decide the final tone and style.

Question 25

What type of content can AI generate?

Accepted Answer

AI can generate:

• Complete wine cards (characteristics, tasting notes, winery information, etc.).
• Quick Sheets with summarised service data.
• Wine-dish pairing suggestions.
• Automatic dish descriptions when importing them.

Question 26

Does AI replace the sommelier or just assist?

Accepted Answer

AI doesn't replace the sommelier: it assists them. It's designed to speed up daily work, keep the list always updated and offer coherent, professional descriptions. Human expertise remains key for adjusting nuances and the personality of each list.

Question 27

Do I need technical skills to use AI?

Accepted Answer

No. Everything is integrated within Winerim's panel, with visible buttons and guided actions. You just need to select where you want to apply AI and click. The system handles the rest.

Question 28

Can I use AI in multiple languages?

Accepted Answer

Yes. Winerim's AI is ready to generate content in several languages based on your list or site configuration. This lets you maintain a multilingual list without manually translating each text.

Frequently asked questions

General panel

Wine reference display

Price comparison

Critic ratings

List display

Stock and orders

Staff and sales

Artificial Intelligence (AI) in Winerim